Vendor / Exhibitor Space Now Available!

Thank you for your interest in joining us at Grill 37 in Pomfret, Connecticut for the Quiet Corner Sci-Fi & Comic Experience 2024 on June 29, 2024 from 10:00a.m. to 5:00p.m.!

 

We have officially made it to our fifth year of #QCSFCE, and as has been the case all the past four years,  we are looking at having another amazing event, and are excited to have you join us! The main goal of this event is to cater to local fans as well as highlight local artists and writers of all genres of pop-culture to interact with their fan base in addition to vendors with one-of-a-kind offerings. This is where you come in! We look forward to seeing what goods you are bringing to those in attendance to make this event memorable for everyone. 

 

Exhibitors looking to sell anything will be required to pre-pay the vendor fee of sixty-five ($65) dollars, which will include one (1) six (6) foot table and up to two (2) admission passes. Additional passes may be purchased at a reduced-rate of five ($5) dollars per pass which covers general admission into the event. This vendor fee is refundable for cancellations up until one month prior to the show. Any cancellations after May 29,2024 will not receive a refund. Refund payments for canceled vendor space will be paid out after the completion of the show. The vendor registration will grant you an area of roughly 28 square feet with the booth space being four feet deep. Exhibit stations will not have power unless requested in advance. Each exhibition table will have a tablecloth covering and a nametag. Exhibitors are welcome to dress their tables and the area behind their tables however they wish as long as it is all age appropriate and not disrupting the display space of their neighbors. Displays cannot exceed eight (8) feet tall. Sales of food and drinks are strictly prohibited unless prior approval is requested. Under no circumstance will authentic weapons, or fireworks be permitted to be sold during the Quiet Corner Sci-Fi and Comic Experience.

 

Payment for an Exhibition Booth must be paid in full no less than one month prior to the event unless other arrangements are made. After Wednesday, May 29, 2024, any unpaid Vendor Agreement Applications that have received pre-approval will be rescinded and the space will be offered to the first exhibitor on the waiting list, and will work down the list in order of applicants. Those on the waiting list given the opportunity to claim an open spot must confirm or deny their new spot within forty-eight (48) hours of the offer, and pay within seventy-two (72) hours of acceptance. Event-day payments may be considered on a case-by-case basis.

 

All vendors intending to sell any products will need to display a copy of their Connecticut Revenue Services-issued Sales & Use Tax Certificate in a prominent place. A copy may be requested by the organizers to be kept on file for auditing purposes. The seller is responsible for paying any and all taxes related to their sales. Anyone intending to hold a raffle or auction off a product for a charity will need to display the permit for raffles provided by the town of Pomfret, Conn.

 

Even though COVID-19 is no longer classified as an active pandemic, the organizers of the Quiet Corner Sci-Fi & Comic Experience continue to do everything they can to create a clean and safe environment for exhibitors and event goers alike. If the Quiet Corner Sci-Fi & Comic Experience is postponed or canceled because of COVID-19 or any international health crisis, paid exhibitors will be given the opportunity to use their Vendor Agreement Application to secure a spot at the next Experience at no additional cost, or they can request reimbursement. Any vendor who requests reimbursement will be entitled to receive fifty (50) percent of their vendor fee.

 

Vendors will be given the opportunity to set up the night of Friday, June 28, 2024 between 5p.m. and 8p.m., or as early as 6a.m. on the morning of the event; Saturday June 29, 2024. Doors open at 10a.m., so exhibitors are required to be fully set up and at their booth by 9:30a.m. Any exhibitor not present at 8:00a.m. on the day of the event will forfeit their space and will not be eligible for a refund. If a vendor forfeits their space, they will not be granted a space for future shows for a minimum of one (1) calendar year.

 

Vendors and Exhibitors will not be allowed to break down their booth before the end of the event at 5p.m. unless prior written authorization is granted. Vendors must have one person in or near their booth area the entire day. Bathroom and food breaks are encouraged, but the venue will not be responsible for any unattended merchandise or product. If a vendor is found to have left without prior written authorization, they will forfeit their space for future shows for a minimum of two (2) calendar years.

 

The Vendor Agreement Application Fee will be waived for school organizations as well as fan organizations that will not be selling any products. If either group intends to sell any products, they will be subject to paying the Vendor Agreement Application Fee of sixty-five ($65) dollars. An exception to this would be if the organization is raising money for a charity of their choice.

 

If you have any questions, please feel free to contact me at ryan@oconchobhairproductions.com or using the "CONTACT US" option below.

 

Thank you again for partnering with Grill 37 and ÓConchobhair Productions, LLC as we create what has become an event that is truly out of this world!

 

Sincerely,

 

Ryan O’Connor

Event Organizer

O’Conchobhair Productions, LLC