Food Truck Space for 2025 is now open! Please read the statement below, and sign up at the bottom of the page!

Thank you for your interest in joining us at the Quiet Corner Sci-Fi & Comic Experience 2025 on April 26-27, 2025 at the Woodstock Fairgrounds in Woodstock, Conn.!

 

2025 will be our biggest year yet, which is why we’ve changed up our location and made this great event a 2-day show! One of our biggest additions to 2025 will be the presence of food trucks! This is where you come in! We look forward to seeing what goods you are bringing to those in attendance to make this event memorable for everyone. 

 

Pop Culture isn’t just the movies, music, or books, but also in food; and food trucks have a culture all of their own that we would love to have featured at our next show. This is why we are setting up an area at our show for you to offer your tasty treats, make new friends, and make a few bucks in the process! The organizers of the Quiet Corner Sci-Fi & Comic Experience will have up to four (4) spaces available for food truck vendors. Each food truck will need to be fully self-contained. There won’t be access to running water during the event. Bathrooms will be available inside the event venue itself.

 

To make the weekend a complete success, the organizers would prefer that the food truck vendor book for the entire weekend. The fee for one of the two days is seventy-five ($75) dollars, while the fee for the entire weekend is one hundred twenty-five ($125) dollars. In addition to the vendor fee, food trucks who register to participate at the Quiet Corner Sci-Fi & Comic Experience will agree to pay the event up to five (5%) percent of their gross sales of each day at the show. Their approved vendor agreement will include up to two (2) admission passes for the food truck workers per day. Additional passes may be purchased at a reduced-rate of five ($5) dollars per pass which covers general admission into the event. This food truck vendor fee is refundable for cancellations up until one month prior to the show. Any cancellations after March 26, 2025 will not receive a refund. Refund payments for canceled food truck vendor space will be paid out after the completion of the show. 

 

Payment for the food truck vendor registration must be paid in full no less than one month prior to the event unless other arrangements are made. After Wednesday, March 26, 2025, any unpaid Vendor Agreement Applications that have received pre-approval will be rescinded and the space will be offered to the first exhibitor on the waiting list, and will work down the list in order of applicants. Those on the waiting list given the opportunity to claim an open spot must confirm or deny their new spot within forty-eight (48) hours of the offer, and pay within seventy-two (72) hours of acceptance. Event-day payments may be considered on a case-by-case basis. Gross sales payments will be collected at the conclusion of the event before the food truck vendor is cleared to leave the venue.

 

All vendors intending to sell any products will need to display a copy of their Connecticut Revenue Services-issued Sales & Use Tax Certificate in a prominent place. A copy may be requested by the organizers to be kept on file for auditing purposes. The seller is responsible for paying any and all taxes related to their sales.

 

Even though COVID-19 is no longer classified as an active pandemic, the organizers of the Quiet Corner Sci-Fi & Comic Experience continue to do everything they can to create a clean and safe environment for exhibitors and event goers alike. If the Quiet Corner Sci-Fi & Comic Experience is postponed or canceled because of COVID-19 or any international health crisis, paid exhibitors will be given the opportunity to use their Vendor Agreement Application to secure a spot at the next Experience at no additional cost, or they can request reimbursement. Any vendor who requests reimbursement will be entitled to receive fifty (50) percent of their vendor fee.

 

Food truck vendors will be given the opportunity to set up the night of Friday, April 25, 2025 between 5p.m. and 8p.m., or as early as 6a.m. on the morning of first day of the event; Saturday April 26, 2025. Doors open at 10a.m., so exhibitors are required to be fully set up and at their booth by 9:30a.m. Any exhibitor not present at 8:00a.m. on the day of the event will forfeit their space and will not be eligible for a refund. If a vendor forfeits their space, they will not be granted a space for future shows for a minimum of one (1) calendar year.

 

Vendors will not be allowed to break down their booth before the end of the event at 5p.m. on Sunday unless prior written authorization is granted. Vendors must have one person in or near their booth area the entire day for each day. Bathroom and food breaks are encouraged, but the venue will not be responsible for any unattended merchandise or product. If a vendor is found to have left without prior written authorization, they will forfeit their space for future shows for a minimum of two (2) calendar years.